Privacy Policy
This is the privacy notice of Breathe for Transformation.
This Privacy Policy was last updated on October 2025.
This notice explains how we collect, store, process, and use your personal information. Personal information is any data that can identify you. Non-identifying information is also included where relevant. In this policy, “process” means collecting, storing, transferring, using, or acting on information. It also explains your privacy rights and how the law protects you.
We are committed to protecting your privacy and keeping your information secure. We handle your personal information responsibly and in line with UK law.
Breathe for Transformation complies with the UK Data Protection Act 2018 and the UK GDPR.
Who we are
Breathe for Transformation is the Data Controller and is responsible for your personal data. You can contact us at breathefortransformation@gmail.com.
“You” refers to any individual, including clients, students, or participants, who provides personal information to attend classes, courses, or workshops.
How we collect information
We collect personal information when you:
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Complete a health or registration form to attend a class, course, or workshop
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Subscribe to our newsletter or mailing list
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Make an enquiry via our website, email, or in person
By providing your information, you consent to it being stored electronically or in paper form for the purposes outlined below. You may withdraw consent at any time by contacting us.
Information we collect
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Enquiries from non-clients: Name, email, and message content; held for up to one year to respond.
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Mailing list: Name and email; used to send updates about classes, events, and newsletters. You can unsubscribe at any time.
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Health and registration forms: Name, contact information, gender, health information, and emergency contacts; used for class management, insurance, and safety purposes. Retained for a minimum of seven years.
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Attendance registers and session notes: Used for class management; retained for a minimum of seven years.
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Emails: Important correspondence is stored; routine emails are kept for up to two years.
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Payment data: Processed through Wix or Stripe and retained for at least seven years for accounting and tax purposes.
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Media: We may take photographs or videos during sessions or events for marketing purposes with your consent. You can opt out at any time.
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Website cookies: Used for functionality and analytics; we do not share this information with third parties.
How we use your information
We use your personal information to:
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Provide information about our services
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Respond to enquiries
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Manage bookings and registrations
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Communicate updates about classes or waiting lists
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Meet legal and insurance obligations
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Improve our services through internal records and research
We only use your information for the purpose it was collected or for closely related purposes. We never sell your personal data.
Sharing your information
We do not share your information with third parties except:
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Where required by law
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With facilitators, teachers, or IT contractors on a strict need-to-know basis
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In emergencies with emergency services or your designated contact
Your rights
You have the right to:
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Access your personal data
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Request correction of inaccurate data
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Request deletion of data where it is no longer necessary
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Restrict or object to processing in certain circumstances
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Withdraw consent at any time
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Receive a copy of your data in a portable format
To exercise your rights, contact us at breathefortransformation@gmail.com.
Data retention
We retain your personal data only as long as necessary for the purposes outlined or to comply with legal and insurance obligations.
Updates to this policy
We may update this policy periodically. The latest version will always be available on our website.
Contact
For questions about this privacy policy or your data, contact us at breathefortransformation@gmail.com.
Please refer to Client Confidentiality Policy here